AI for IP Management: Boost Your Productivity with an AI Assistant

Our 2025 IP Industry Outlook Research revealed that the IP sector is looking to providers to deliver smarter, AI-powered solutions to streamline routine IP management tasks: 

Today’s patent and trademark practitioners are now actively using generative AI assistants (or ‘copilots’) to streamline everything from product development to patent and trademark protection—all while maintaining the highest standards of security and confidentiality. This includes dedicated solutions for patent and trademark attorney workflows, from AI for trademark search & watch review and goods & service description drafting, and AI for patent drafting and claims mapping.   

If you're yet to test out the features and capabilities of AI solutions for your organization (or don’t know where to start), read on to discover four practical, real-world use cases of our Qthena AI Assistant—two for trademark and two for patent professionals. 

Let’s take a common scenario to explore the patent and trademark attorney skills and workflows that our AI assistant Qthena can support. 

Our fictional company ‘ShoeCo’, a brand producing and selling running shoes worldwide, has a new product to bring to market, featuring an innovative fabric. To prepare, the company wants to clear and file a brand name and obtain a patent to protect the new fabric. 

As a first step, the trademark professional will run (or order) a clearance search on a specialist trademark search platform, such as Markify, covering class 25 for running shoes (and any other classes to be covered by the brand name), plus common law trademark rights.   

Depending on the shortlist of proposed names, selected databases, and the search strategy (e.g., knock-out, custom, or comprehensive search), the trademark professional will likely receive too few or too many results to analyze.   

After filtering, flagging, or annotating the results on the search platform, their next task would be to create a report and recommendations for the client or internal business unit—and this is where Qthena can step up in support.   

Imagine you lack the time to draft comments on the many results you received, or if you have doubts about whether a trademark could be considered similar on absolute grounds in a specific jurisdiction? What if the search has flagged notable high-risk results, and you want to quickly draft a summary of key findings for the report? 

By uploading the results into Qthena (as a new “project”) or by importing them directly from your Equinox IP management software, you can quickly generate a first draft from which to work: 

Now the trademark has been cleared, the next step is to create the goods and services description before filing the chosen mark. 

To draft a goods and services description efficiently, the trademark attorney typically needs to:

• Check prior lists of goods & services
• Suggest similar classifications
• Avoid previously rejected goods & services, and
• Respect jurisdictional guidelines/policies.

To support trademark attorneys, Qthena will analyze your previously registered trademarks and their goods & services descriptions to provide a consistent draft of a new goods/services description, according to EUIPO or USPTO practices. 

Thanks to the Markify trademark data API, the system will also later be able to draw on similar trademark applications (same owners or similar domain companies) to help, along with general wording recommendations to help suggest improved goods & services descriptions.

Now the trademark tasks are complete, let’s look at the patent filing and prosecution process for ShoeCo’s new fabric, beginning with patent drafting. 

Patent drafting requires specialist skills and experience, but AI can still support busy patent practitioners in several key respects. Whether you use our AI assistant to generate first drafts or double-check and validate non-AI-generated drafts, the intuitive tool will enable you to:

• Generate drafts of claims and descriptions based on instructions in natural language—in writing or as vocal prompts, with images as required.
• Enhance your patent drafting process using compliant patent templates, autocomplete, renumbering, and recommendation/suggestion features.
• Identify avoidable issues in your patent drafts that could lead to objections during the patent prosecution process.
• Quickly create document summaries, find quotes, paragraph and/or figure numbers in your documents, including prior art, and/or amend claims and write responses to office actions.
   

Starting with an invention disclosure (or abstract), Qthena can fill in the blanks to create the claims and description for a patent application.

Qthena can recommend changes to claims based on its assessments and/or office action rejections—and draft responses to patent (and trademark) office actions for your review. It can also prepare emails to inventors asking for more information to create the office action response.

The solution also supports patent practitioners to create claim charts and translations:

Note: translations are prepared using the same translation system used by the EPO.

If you’re interested in finding out more about how AI assistants could help boost your patent and trademark productivity, watch our recent webinar ‘Experience AI Copilots in Action’ or contact our subject matter experts for a dedicated product demo.